Goal: Digitization of travel expense management at the TUM

Phase: Finalization of test environment, implementation of DR application as PoC

Users: ~10,500 (thereof department 22)

Project description:

The digitalization of travel expense management at the TUM - in particular an acceleration of the processes around the application and reimbursement of business trips and further education trips.

The focus of the project:

  • Implementation of a tool-supported workflow, which supports the approval and reimbursement of business trips and educational trips according to current and applied law at TUM
  • Elimination/reduction of media breaks,
  • Minimization/removal of redundant data storage,
  • Quickly find information relevant for processing,
  • Location-independent and continuous access to information,
  • Improved transparency and service orientation,
  • Automatic verification (revision security),
  • Support of flexible working methods,
  • Simplified exchange of information and documents,
  • Elimination of paper floods,
  • Multilingualism (German/English),
  • Reduction of bureaucracy and
  • Fulfilment of the electronic record keeping according to the EGovG/BayEGovG

Subsequently, in further project steps, the integration of partial cost reimbursement, the integration of flat-rate approvals ("Permanent Mission Approval", "General Business Trip Approval") as well as the overall system test and service enabling will follow.

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